Only organization administrators can create, modify, and manage folders and their access rights in the Tomorro repository.
Structuring folders in the repository
The contract repository allows you to organize your contracts using folders and subfolders, helping you structure your contracts and control their visibility.
Create a folder
Open the repository from the main menu
Click New folder in the top-right corner
Select the parent folder
By default, Contract repository is the public root
Name the folder
Click Create this folder
The folder creator becomes its owner and has full access to all contracts stored inside. Ownership can later be transferred to another administrator (see the Changing a folder's owner section).
Create a subfolder
The process is the same as creating a folder:
Open the parent folder
Click "Create a Folder" at the top right.
Enter the subfolder name and select its parent folder.
Click "Create Folder" to finalize.
Subfolders automatically inherit access rights from their parent folder.
Editing, moving, or deleting folders
These actions are reserved for the Admin role. Creating, renaming, moving or deleting a folder requires the Admin role. The Manager, Contributor, Viewer and Signatory roles can view folders, but cannot modify them.
And even with the Admin role, the folder must have been shared with you: a high-level role alone does not grant access to a folder you have not been added to.
Editing a folder
Open the relevant folder
Click … in the top-right corner
Select Edit folder
Update the name or change the parent folder
Deleting a folder
A folder can only be deleted if it contains no contracts, either directly or in its subfolders. Empty subfolders do not block deletion: they are deleted together with the parent folder.
Open the relevant folder
Click … then Delete folder
Type
Deleteto confirmClick "Delete Folder".
Deleting a folder is final and irreversible. If the folder or one of its subfolders contains contracts, deletion is blocked: delete or move those contracts first.
Understanding refusal messages
When an action on a folder is refused, the message tells you exactly which rule applies:
"To rename or move this folder, it must have been shared with you"
"To move this folder here, the destination folder must have been shared with you"
"A folder cannot be moved into one of its own subfolders"
"A folder with the same name already exists at this location (capitalization and accents are ignored). Choose another name or another destination"
"To delete this folder, it must have been shared with you"
"To delete this folder, first delete or move the contracts it contains"
💡 Name uniqueness ignores both capitalization and accents. At the same location, Contracts, contracts and Contràcts count as the same name.
Managing folders in bulk
From the contract repository, select one or more folders
Choose an action:
Move to another folder
Delete (confirmation required; only folders that contain no contracts)
Share (with a group or a member)
Managing folder access
Folder access management allows you to precisely control contract visibility and interaction rights.
Adding members or groups to a folder
Open the relevant folder
Click Share in the top-right corner
Add:
one or more groups
or individual members
All added members will have read-only access to the folder and all its subfolders.
Sharing a folder with everyone
To make a folder visible to the entire organization without adding each member individually:
Open the relevant folder
Click Share in the top-right corner
Enable the Share with everyone option
The folder is then visible to all members of the organization. To switch back to restricted sharing, disable the option: sharing with specific members or groups becomes available again.
Subfolders of a folder shared with everyone are automatically shared with everyone. This inherited sharing is managed from the parent folder.
As with standard sharing, members have read-only access: interaction possibilities depend on each member's role on the contract.
What subfolders inherit
If a folder is shared with the whole organization, its subfolders also become visible to the whole organization.
However, if a folder is shared with specific members or groups, there is no inheritance: each subfolder keeps its own visibility.
Understanding contract access rules
Actual access to a contract depends on two elements:
folder access AND
the user's role on the contract
Folder access + not a participant
→ Read-only access to the contract
Folder access + contract participant
→ Ability to interact with the contract
No folder access + contract participant
→ Ability to interact with the contract
→ The contract appears directly at the root of the user's contract repository
Viewer role specifics
Viewer
→ Can only view signed contracts from the folder they were added to
Viewer – Signatory
→ Can view:signed contracts from the folder they were added to
contracts in signature where they have been added as a signer
Removing access to a folder
Open the relevant folder
Click Share
Hover over the member or group
Click the cross icon to remove access
A removed member:
no longer has access to the folder and its subfolders
retains access to contracts where they are a participant
Changing a folder's owner
A folder's owner can transfer ownership to another administrator:
Open the folder
Click … in the top-right corner, then select Transfer ownership
Select the new owner from the list
Click Confirm
Each folder's owner is displayed in the Owner column of the repository.
Only the folder's current owner can perform this transfer, and only to an administrator of the organization.
The new owner will be able to manage the folder's sharing and settings. The previous owner will remain a participant.
Each transfer is recorded in the organization's audit logs.