To successfully deliver the Tomorro project within your company, it is essential to ensure clear internal communication with the various stakeholders, at the right moments.
Below are our recommendations for effective communication, along with ready-to-use templates you can adapt. These apply to a deployment phase and can be reused for each rollout.
Email communication
During onboarding
Timing | Who? |
5 days after the kick-off | Administrators |
When administrators begin seeting up the platform, it is crucial that they are supported by business stakeholders who can provide feedback throughout the configuration process. The goal is to set up templates and rules that reflect the day-to-day reality of end users.
These stakeholders therefore need to be involved as early as possible.
Email template to send:
Subject: Set up of the Tomorro tool for contract management
Hello [XXX] and [XXX],
As you may already know, the [to be adapted] team has chosen Tomorro to simplify and streamline contract management within [company name].
The configuration phase [has started / will soon start], and we need your support to help us build a platform that is as close as possible to real operational needs. Your business expertise will be extremely valuable in configuring contract templates [template 1] and [template 2].
The tool is intended for all teams, and we want its rollout to be a real success!
To review the first configurations together and get your feedback, would you be available on [date]?
Thank you in advance.
[Signature]
Before user training
Timing | Who? |
7 days before the training | Sponsor or project team |
Email templates to send:
Option 1
Subject: Implementation of the Tomorro tool for contract management
Dear colleagues,
We are pleased to announce that [company name] is adopting Tomorro, a Contract Lifecycle Management tool, to simplify the management of our contracts!
What is Tomorro?
Tomorro is a tool that allows you to generate, negotiate, sign, and track your contracts in one single place.
How will Tomorro help you in your day-to-day work?
/Insert your own objectives – you can take inspiration from the kick-off objectives/
🎉 The good news is that Tomorro offers a wide range of features to help us achieve these goals. To discover all available functionalities, we invite you to consult the attached document.
When does it start?
The implementation phase is currently underway and is led by [project leading team], with the support of the Tomorro teams.
We will roll out the solution to your team in [month]. Get ready to discover a new, more efficient and stress-free way to manage your contracts!
In the meantime…
Discover the key project milestones in the attached document. For the curious among you, feel free to take a look at the Tomorro product video.
We remain available should you have any questions.
[Signature]
Option 2
Subject: Implementation of the Tomorro tool for contract management
Dear all,
The [department name] management of [company name] is pleased to announce the deployment of Tomorro, an innovative solution designed to modernize and simplify the management of our contracts. The adoption of this tool marks a key milestone in the digitalization of our processes, and we look forward to supporting you over the coming weeks and months to help you fully embrace this new working tool.
This tool will bring several key benefits to all teams:
Improved contract tracking: Centralization and automation of tracking, ensuring more efficient management.
Automatic alerts: Reminders for key dates and contractual obligations.
Increased visibility over the contract portfolio: A single platform providing a global view of all group contracts, with simplified access to information for better decision-making.
Easier collaboration and communication: Automation of internal approval workflows, significantly reducing contract signature timelines.
Next steps:
Within the next 48 hours, you will receive an invitation to log in and create your Tomorro account.
Thank you for your attention and your cooperation during this transition toward a smoother and more optimized contract management process.
We are counting on your participation to make this launch a collective success.
Many thanks for your commitment, and see you soon on Tomorro.
Kind regards,
[Your name]
After user training
Timing | Who? |
1 day after the training | Sponsor or project team |
Once the training has been completed, it is important to recap the key information by email.
Email template to send:
Subject: Company-wide rollout of Tomorro at [company name]
Dear all,
Thank you for attending the presentation of the Tomorro tool. Please find here the recording link of the session. You will also find the presentation attached.
Each of you now has access to the platform and can start using it immediately.
From now on, all new contracts of type [contract type] must be processed through Tomorro. Any contract handled outside the tool may be rejected for review. Please start adopting these new best practices!
The implementation of this tool is a strategic priority for [company name], and we are counting on you to use it correctly.
If you have any questions about the processes, you can contact [names of administrators]. For any questions related to the platform, a chat is available by clicking on “Help & documentation” and then “Contact us” at the bottom left.
Kind regards,
Oral communication
Timing | Format | Who? |
1 day before the training | Oral meeting – 15 minutes | Project sponsor |
This step is not mandatory, but it can greatly facilitate internal adoption of the tool.
During this session, the idea is to present Tomorro and its key functionalities at a high level to the first user team. The project sponsor should also explain why your company chose Tomorro and which pain points you aim to eliminate with the tool.
This session should be short and should not go into functional details, the goal is to spark interest and encourage employees to learn more during the training.
Communication via other channels
To maintain momentum during the rollout and diversify communication channels, here are other options you may consider depending on your tools:
An Excel feedback tracking file to collect user feedback (here is a template you can duplicate if needed)
A dedicated Teams channel, potentially including your Onboarding Manager or Customer Success Manager
30-minute Q&A follow-up sessions during the first few weeks
An internal newsletter via email or the intranet