This article covers all the methods available to update an existing project, whether you receive a version negotiated outside the platform or a final signed document.
1️⃣ Import an external version (unsigned document)
Import a new version
Open the relevant project.
Click the Upload new version button.
⚠️ If a signature or approval workflow is ongoing, this button will not appear : you must cancel the process first to import a new version.
Select New version in the import window.
Add the revised file.
Accepted formats: .docx or .pdf.
Click Add to import the new version.
Once the external version is imported, you can:
continue the negotiation in the editor, or
send the document for signature if the version is final.
If the imported file is a PDF, it will not be editable in Tomorro.
2️⃣ Import a version received by email
Each project has a dedicated email address.
When a document is sent to this address:
it automatically appears in the project’s Activities section
you can import it as a new version in one click
For optimal tracking:
Add the project’s email address in CC in your exchanges
Ask your counterparty to use Reply all
👉 For more details, see the dedicated article:
Track email exchanges and documents linked to a project in Tomorro
3️⃣ Import a signed version to finalize the project
Before importing a signed document, make sure the project is not already in Signed status.
Importing is only possible for projects still in negotiation or validation.
If your counterparty signed the final version outside Tomorro:
Open the relevant project.
Click on … (button in the top right corner).
Select Upload the signed document from the dropdown menu.
Add the signatories: indicate all the people who signed the final version.
Upload the signed files from your computer.
The document must be in PDF format only.
Validate by clicking Upload the signed files.
Once the signed file is imported and validated, the project automatically switches to Signed status.
Track imports and the evolution of the document
Tomorro centralizes all updates in one place to give you clear and complete project visibility.
Activities: track actions and imports related to the project
In the Activities tab, you will find:
imported external versions
documents received by email
imported signed documents
the date, time, and source of each import
email exchanges synchronized with the project
This is your real-time activity feed for everything happening in the project.
Version history: maintain a complete record of the document
In the project menu, open Version history to view:
all created or imported versions
the chronological order of modifications
the author of each version
the source (Tomorro editor, external import, email, signed document)
the final signed version
This history ensures full traceability of the document throughout the negotiation.