In Tomorro, a contract evolves through several statuses that reflect its progress, from preparation to signature, then throughout its lifecycle.
Here is a clear and structured overview of the existing statuses.
Understanding contracts under negotiation
A contract under negotiation can go through several successive stages.
Being in draft
The contract is being drafted but has not yet been shared with the counterparty.
It is only visible internally.
Being under negotiation
The contract has been sent to the counterparty or is under internal or external negotiation.
Discussions, comments, suggestions, or edits may take place.
Being in signature
The contract is finalized and awaiting signature from one or more parties.
Depending on the defined signing order, the contract may have different statuses:
To be signed by the counterparty
To be signed internally
These statuses make it clear which party needs to sign first in order to move the contract forward.
Managing approvals during negotiation
At each stage, one or more approvals may be required, for example:
Pending approval before sending to the counterparty
Pending approval before signature
As long as the approval is not validated, the contract cannot move to the next stage.
Understanding contract lifecycle statuses
Once the negotiation is completed, the contract enters its contractual lifecycle.
Executed contract
This status applies to contracts with instant execution.
All obligations and effects of the contract apply immediately after signature.
Active contract
The contract is in force and currently being executed.
The terms and conditions are applied and monitored throughout the contract duration.
Contract renewed soon
The contract is about to renew and the deadline is approaching. Tomorro switches to this status one month before the prior notice period starts, that is, one month before the next renewal date minus the prior notice duration.
Example: a renewal due on 30 September with a two-month prior notice moves the contract to Renewed soon from 30 June.
This status only appears if the Renewal duration is filled in and greater than zero, and if a Next renewal date exists. A tacitly renewed contract with an empty renewal duration will never take this status, whatever its dates. This is the most common reason a contract seems to be missing.
If the prior notice is not filled in, it counts as zero: the contract simply switches one month before the renewal date.
Contract terminated soon
The contract is about to end and the deadline is approaching. The calculation is the same, applied to the end date: one month before the end date minus the prior notice duration. This status concerns contracts without renewal.
A contract terminated with a termination date still in the future also takes this status.
A contract with a permanent duration, or with no end date, stays Active: it never takes either of these two statuses.
Renewed soon and Terminated soon are two distinct and opposite statuses: one announces a renewal, the other an ending. To find your upcoming renewals precisely, filter on the Next renewal date field rather than relying on a view that groups both together.
Terminated contract
The contract has reached its end:
either because its end date has passed,
or because an open-ended contract has been terminated.
At this stage, no further action is required.